Outlook 2011: setting up auto-reply Outlook 2011: I am trying to set an auto reply about changing my email address. I go into Tools and can spot the tab entitled Out Of Office but it is not 'live' so I cannot click it.
I have an issue with setting up an Outlook 2016 account. I have set up accounts in email numerous times before, in Outlook 2007, Outlook 2010 and Outlook 2013; however the issue I am experiencing has never surfaced before. It appears to be a bug in Outlook 2016. While setting up a standard POP/IMAP account in Outlook, there is a button which is titled 'More Options'. This gives access to further advanced settings for the Email Account. One of these tabs is titled 'General'. Under 'Other User Information' there is the option to enter the Organization name and the Reply E-mail.
Traditionally within our business, we have set up the 'Reply E-mail' so that when a recipient replies to our emails, it populates the 'To' box with a professional looking response: e.g. 'Joe Bloggs Northwind ', as per the screenshot below: I have been doing this in Outlook for every version prior to 2016 without issues. Having set up the account in an identical manner for a new computer here I didn't anticipate any problems. However, the user started reporting that he wasn't receiving emails. Having done extensive research into the issue, I discovered that when recipients were replying to his emails, the final angle-bracket (') in the email address was being removed, hence the mail client refused it as an invalid email address and the emails were not going. Some received bounce-backs which enabled me to pin-point the issue.
Here is what happens when I try to reply to it through Office 365 Outlook (sorry it's unclear but obviously I've had to blank out the personal details). Note the opening ' on the email address, which is causing the issue: I've checked the set-up on the user's computer and it is fine. Like I say this has never been an issue on the previous versions of Outlook so it must be an Outlook 2016 bug. Has anyone else come across this, and can anyone advise how I can prevent this happening, while still maintaining the 'Reply To' format that we have traditionally used?
The only other thing I can possibly think of is that his computer runs Windows 8.1 while traditionally the company has Windows 7 machines; however I have set up older versions of Outlook on Windows 8.1 before without experiencing this issue. I'm not sure I've fully understood you (maybe thanks to MS Forums removing the email address), but the reason I was setting it up like that was purely aesthetic. It doesn't exactly gain anything but the theory is that it looks better when someone replies to our emails (i.e. Instead of replying to.
Email address is removed for privacy. they are replying to XYZ Northwind ). The main point is that it used to work without issues in all versions of Outlook - from 2007 - prior to 2016. I'm doing nothing different to what I used to do, but Outlook 2016 breaks when I try to do it! Hi TPWbus Did you solve your problem with other methods than going back to Office 2013 or using only Exchange-like accounts (no IMAP or POP, but Exchange or Active Sync accounts with calendar and contacts folders)?
I've the same problem, and suspect than people using only Exchange compatible accounts or Office 2013 cannot even understand this crazy situation in which Microsoft is the greater specialist in the whole world. I know by a long and hard experience they will not respond anything than ' it is not a bug, but by design':-)) So maybe you have a more appropriate response by now? Well, I could not wait for an eventual response. As I was pretty sure of my diagnostic, I uninstalled Office 2016 and installed Office 2013 keeping all the very same accounts.
It is confirmed, the problem disappeared with this simple operation and I'm even able now to select a non Exchange PST account as default data folder, which was completely impossible with Outlook 2016. And I'm too used to Microsoft ways to take it as the bug it is, but that is 'by design' as they say:-)) Well, it's about time to think to abandon any Microsoft software, for using some more clean soft! I think / hope Bill Gates must be very annoyed to see how his past work is now evolving.
Making yourself available to the professional world 24 hours a day, 7 days a week is an impossibility and this is where the impact of vacations and breaks kick in. As communications with internal and external parties become more and more dependent on email and email clients, the importance of automatic email replies (or simply auto-reply) is quite evident. It is common to see professionals compose an auto-reply message and configure it with their email accounts with respect to their vacation time period.
The well-known ‘Out of Office’ message is then sent out to all senders from the recipient, thus, ensuring a stress-free break for the unavailable receiving party. When we refer to the professional world and email communication, Microsoft Outlook 2013 comes to mind, and even though it is widely recognized, some configurations prove challenging. In this post, we explore how Microsoft Outlook 2013 can be used to set automatic email replies without Microsoft Exchange Server for email accounts like Gmail, Hotmail and the like. The first step in setting auto-replies in Microsoft Outlook 2013 or any other email client, for that matter is to compose a message under a specific subject.
It is a common scenario to mention ‘ Out of Office’ as the subject and write out a message body such that the duration of your unavailability along with the alternative POC (Point of Contact) is fairly evident. After this, you are now ready to set up Office 2013 to send auto-replies to some or all of the colleagues who send an email message to you during the relevant time period.
Microsoft Outlook 2013 allows you to use the auto-reply feature without the need for Microsoft Exchange Server and encouraging you to set the desired Outlook Template and Rules to achieve the full functionality. To create a new Outlook Template (for the auto-reply message configuration), select the Home tab from the ribbon interface and click the New Email button at the top left corner. A new Compose Email window will instantly open up, where you can type the subject and message body as per your requirement. Once this is done, click File followed by Save As in order to save the email template. You will now have the option to save the email template in the relevant format from the Save As dialog box. Select the Save As Type for the drop down menu such that Outlook Template (.oft file format) is selected. You have now successfully completed the first aspect of the tutorial: how to set up an Outlook Template.
The next and final aspect is to set the relevant rules such that the template is then used as an auto-reply message. To achieve this click the Manage Rules & Alerts option from the Rules drop down menu under the Home tab.
Once the Rules & Alerts dialog box opens up, click New Rule to initiate the process using the Rules Wizard. In Step 1 in the Rules Wizard, remember to check (enable) the reply using a specific template option in response to What do you want to do with the message question. In Step 2, under the Edit the rule description, click a specific template.
The final step is to select the User Templates in File system in the Look In box within the Select A Reply Template dialog box. All that is left is to name the rule and click Next repetitively till Finish.
This rules activates the automatic email replies feature such that the Out Of Office message is sent only once to a sender. This is a distinguishing aspect of the auto-reply feature in Microsoft Outlook 2013 as it prevents the sender from being bombarded with auto-replies every time he or she CCs you in an email. To turn off automatic replies, click Home followed by Manage Rules & Alerts from the Rules menu so that the relevant rule is unchecked in the Email Rules tab in the active dialog box. It is important to note that the method highlighted for setting up automatic email replies in Outlook 2013 is without using the Microsoft Exchange Server (or Out Of Office Assistant as known formally).
If you want to check whether you have an Exchange account, confirm the type from the list in the Account Settings window. If you have any queries regarding the Auto Reply configuration in other versions of Microsoft Outlook, feel free to comment in the section, below. About WAWWrite a Writing is an inspirational project with utmost effort to help individuals, professionals, students, bloggers, marketing guys and creative souls in their writing endeavors.There are various elements which contrive in creating the perfect, epic or premium level content. It is the attention and improvisation to these small elements and details, which we have gladly taken up.Find tips and tutorials for content marketing, business writing, creative writing and all sorts of academic, essays, dissertation, research papers and proposals. You can learn your way through technical tools and resources for writing, editing and publishing eBooks via PDF, MS Office and Pages.